Accounts payable
Keeps invoice intake, validation, matching, exception routing, and payment readiness moving.
Invoice, Spend & Payments
Move invoices through a clearer path to payment.
Connect invoice submission, validation, exceptions, approvals, and finance visibility in one operating flow.
Who this is for
Built for the people who carry the decision.
e-Invoicing is for enterprises managing high document volume, multiple entities, supplier questions, approval dependencies, and payment expectations across a complex finance environment.
Accounts payable teams standardizing intake, validation, routing, and status
Procurement and buyers resolving purchase, supplier, receipt, or contract context
Finance leaders improving payment readiness, exception visibility, and control without losing ERP authority
Buyer lens
For AP and procurement teams that want invoices to enter a controlled path, not a shared inbox.
The buying question is not only whether this capability works. It is whether the right people can use it, govern it, and carry the context into the next step.
Invoice capture
Exception routing
Approval visibility
Payment readiness
Why teams use it
Make the next step obvious.
A focused capability should remove uncertainty from the people doing the work while keeping the business rules and accountability intact.
Create a consistent invoice experience
Route exceptions with context
Connect invoice status to purchase orders
Improve visibility for finance and procurement
VendrNovaAI-poweredAI
Invoice control
Updated just now · All entities
Invoices in flow
624
+12.4%
Matched
86%
This period
Exceptions
42
Assigned
Due soon
$310K
Next 14 days
Three-way match86% matched
Purchase order
PO-321654
Receipt
GR-8942
Invoice
INV-321654
Exception inbox42 assigned
INV-321654
$18,400MatchedINV-321655
$7,820ReviewINV-321656
$45,000Missing GRControl signal42 invoice exceptions are assigned to owners.
Workflow before and after VendrNova
Move from fragmented work to a connected decision.
The value of a module is clearest when buyers can see how the work changes before, during, and after the handoff.
Before VendrNova
Invoices arrive before the context does.
AP receives a document, then spends time finding the purchase, receiver, owner, and reason it can or cannot move.
01
Intake is inconsistent
Invoices arrive through multiple channels and require manual sorting, validation, and data entry.
02
Exceptions move by email
Missing PO, receipt, tax, or approval context is chased across procurement, suppliers, and business teams.
03
Status is hard to explain
Finance and suppliers ask where an invoice is because ownership and next action are not visible.
With VendrNova
Invoice movement is visible from capture to payment.
The document enters a structured path where status, context, exception, owner, and finance handoff are easier to follow.
01
Capture and validate
Bring invoice data into a consistent flow with supplier, entity, tax, and transaction context.
02
Route the decision
Send approvals and exceptions to the right owner with the evidence needed to resolve them.
03
Keep payment ready
Connect approval, matching, posting, and payment status to the authoritative finance process.
Roles involved
Procurement is shared work. Make ownership explicit.
Enterprise adoption improves when each stakeholder can see the part of the workflow they own and the context they need from the role before them.
Procurement and buyer
Owns the purchase context, supplier relationship, order accuracy, and commercial resolution.
Requester and receiver
Confirms what was requested, delivered, accepted, or disputed so the record can be resolved.
Finance and ERP owner
Maintains financial authority, posting, payment, master data, and reconciliation responsibilities.
Integration, ERP, governance, and security
Enterprise fit lives in the handoffs.
A commercial page should help the buying group understand what connects, what remains authoritative, and which controls need to be reviewed before rollout.
Keep the payment path tied to the source records.
e-Invoicing should connect supplier, entity, tax, currency, purchase order, receipt, service entry, account assignment, approval, posting, and payment information with the ERP and finance system.
- Supplier, company code, tax, currency, account, project, and cost-center data
- Purchase orders, goods receipts, service entries, invoices, approvals, and exceptions
- Match, posting, payment, budget, and status outcomes returned to the system of record
Make financial control visible at the exception.
Invoice controls should separate capture, review, approval, posting, and payment authority. Protect tax, banking, supplier, and employee data while preserving match results, exceptions, decisions, and audit history.
- Role separation across requester, receiver, buyer, approver, AP, and payment authority
- Traceable match results, exception reason, owner, decision, and approval history
- Security and privacy review for invoice, tax, banking, supplier, and employee information
Implementation approach
Make the first release useful and supportable.
Start with a document channel, entity, or exception type creating the most manual work. Map capture through payment, define ownership and ERP boundaries, then pilot with representative suppliers and invoice scenarios.
Implementation principle
Start where exceptions consume the most time.
Scope the workflow around the decision, data, owners, and handoffs that need to work after launch—not only the screens that need to be configured.
01
Baseline the path
Map capture, validation, receipt, service entry, matching, approval, posting, and payment states.
02
Define exceptions
Agree reason codes, ownership, evidence, escalation, and the handoff back to procurement or the requester.
03
Pilot the record
Test representative two-way, three-way, and service-based scenarios with finance and operations.
04
Extend upstream
Use exception learning to improve requisitions, orders, receipts, suppliers, and budget controls.
Customer evidence
The operating change is easier to trust when customers can name it.
Use the customer voice below as a starting point, then test the same workflow against your own systems, roles, controls, and priorities.
Customer voice
“VendrNova’s MIS dashboard gives us control and capability. We automated 80% of purchase orders and 95% of GRs, cut approval times from days to hours, and gained real-time visibility across our vendor network.”
Abhay Kulkarni
AVP PSM · TKIL Industries Pvt Ltd. (formerly thyssenkrupp Industries India Pvt Ltd.)
Relevant FAQs
Answer the questions that shape the buying decision.
Clear answers help procurement, finance, IT, security, and business stakeholders enter the same conversation.
What is e-Invoicing software?
e-Invoicing software gives enterprise invoices a structured path for submission, validation, routing, matching, approval, exception handling, posting, and payment visibility.
How does e-Invoicing connect to an ERP?
The workflow can improve intake, context, routing, and exception visibility while the ERP remains authoritative for financial posting and payment records. The exact flow depends on the finance architecture.
How can e-Invoicing reduce AP follow-up?
Complete intake, clear validation, connected PO and receipt context, visible exception ownership, and supplier status reduce the need to search across email and spreadsheets.
What should be included in an e-Invoicing rollout?
Include invoice channels, supplier and entity scope, tax and validation rules, matching, approvals, exceptions, data security, ERP integration, payment status, and operating ownership.
Next step for e-Invoicing
Give every invoice a visible route to resolution.
Bring VendrNova the invoice channels and exception types creating the most work and design a path that keeps AP, procurement, suppliers, and finance aligned.