Accounts payable
Keeps invoice intake, validation, matching, exception routing, and payment readiness moving.
Invoice, Spend & Payments
Resolve invoice exceptions with the full picture.
Bring purchase orders, receipts, service confirmations, and invoices into one view for faster, more confident resolution.
Who this is for
Built for the people who carry the decision.
Invoice Matching is for enterprises that need two-way and three-way matching decisions to be understandable, owned, and connected to the records that explain them.
AP teams identifying match status, missing evidence, and the next responsible owner
Procurement and buyers resolving PO, supplier, price, quantity, or terms questions
Receivers, service owners, and finance teams confirming what was delivered, accepted, posted, or paid
Buyer lens
For AP, procurement, and operations teams resolving invoice exceptions with too little context.
The buying question is not only whether this capability works. It is whether the right people can use it, govern it, and carry the context into the next step.
PO context
Receipt context
Exception owners
Payment control
Why teams use it
Make the next step obvious.
A focused capability should remove uncertainty from the people doing the work while keeping the business rules and accountability intact.
Connect two-way and three-way matching context
Surface exceptions clearly
Make ownership and next steps visible
Keep the payment path accountable
VendrNovaAI-poweredAI
Invoice control
Updated just now · All entities
Invoices in flow
624
+12.4%
Matched
86%
This period
Exceptions
42
Assigned
Due soon
$310K
Next 14 days
Three-way match86% matched
Purchase order
PO-321654
Receipt
GR-8942
Invoice
INV-321654
Exception inbox42 assigned
INV-321654
$18,400MatchedINV-321655
$7,820ReviewINV-321656
$45,000Missing GRControl signal42 invoice exceptions are assigned to owners.
Workflow before and after VendrNova
Move from fragmented work to a connected decision.
The value of a module is clearest when buyers can see how the work changes before, during, and after the handoff.
Before VendrNova
A mismatch becomes a scavenger hunt.
The invoice is blocked, but the people who can explain the difference are not obvious and the records are separated.
01
The match lacks context
AP sees a variance without a clear view of the order, receipt, service entry, terms, or responsible owner.
02
Resolution moves manually
Procurement, the requester, supplier, and receiver exchange messages to understand the difference.
03
Payment risk grows
The invoice stays open, the supplier lacks status, and finance cannot forecast the outcome confidently.
With VendrNova
The exception shows what needs to happen next.
The PO, receipt, invoice, evidence, owner, and decision are brought together so the team can resolve or approve with confidence.
01
Compare the records
Show the relevant order, receipt or service entry, invoice, terms, and match result in one review.
02
Assign the difference
Make the exception reason, owner, evidence request, and due action visible.
03
Close the loop
Record the resolution and carry the outcome into posting, payment, supplier status, and audit history.
Roles involved
Procurement is shared work. Make ownership explicit.
Enterprise adoption improves when each stakeholder can see the part of the workflow they own and the context they need from the role before them.
Procurement and buyer
Owns the purchase context, supplier relationship, order accuracy, and commercial resolution.
Requester and receiver
Confirms what was requested, delivered, accepted, or disputed so the record can be resolved.
Finance and ERP owner
Maintains financial authority, posting, payment, master data, and reconciliation responsibilities.
Integration, ERP, governance, and security
Enterprise fit lives in the handoffs.
A commercial page should help the buying group understand what connects, what remains authoritative, and which controls need to be reviewed before rollout.
Keep the payment path tied to the source records.
Matching depends on clean exchange of purchase order, line, receipt, service entry, invoice, supplier, quantity, price, tax, currency, and account data with the ERP and finance process.
- Supplier, company code, tax, currency, account, project, and cost-center data
- Purchase orders, goods receipts, service entries, invoices, approvals, and exceptions
- Match, posting, payment, budget, and status outcomes returned to the system of record
Make financial control visible at the exception.
Matching controls should preserve the rule applied, tolerance or exception, evidence, reviewer, approval, and final decision. Separate operational confirmation from financial approval and protect invoice and supplier data.
- Role separation across requester, receiver, buyer, approver, AP, and payment authority
- Traceable match results, exception reason, owner, decision, and approval history
- Security and privacy review for invoice, tax, banking, supplier, and employee information
Implementation approach
Make the first release useful and supportable.
Start with the exception types creating the most volume or payment delay. Map the records and owners involved, pilot two-way, three-way, and service scenarios, and measure resolution quality rather than only match rate.
Implementation principle
Start where exceptions consume the most time.
Scope the workflow around the decision, data, owners, and handoffs that need to work after launch—not only the screens that need to be configured.
01
Baseline the path
Map capture, validation, receipt, service entry, matching, approval, posting, and payment states.
02
Define exceptions
Agree reason codes, ownership, evidence, escalation, and the handoff back to procurement or the requester.
03
Pilot the record
Test representative two-way, three-way, and service-based scenarios with finance and operations.
04
Extend upstream
Use exception learning to improve requisitions, orders, receipts, suppliers, and budget controls.
Customer evidence
The operating change is easier to trust when customers can name it.
Use the customer voice below as a starting point, then test the same workflow against your own systems, roles, controls, and priorities.
Customer voice
“VendrNova’s MIS dashboard gives us control and capability. We automated 80% of purchase orders and 95% of GRs, cut approval times from days to hours, and gained real-time visibility across our vendor network.”
Abhay Kulkarni
AVP PSM · TKIL Industries Pvt Ltd. (formerly thyssenkrupp Industries India Pvt Ltd.)
Relevant FAQs
Answer the questions that shape the buying decision.
Clear answers help procurement, finance, IT, security, and business stakeholders enter the same conversation.
What is two-way and three-way invoice matching?
Two-way matching compares an invoice with the purchase order. Three-way matching adds receipt or service confirmation so finance can verify what was ordered, received, and billed before payment.
How does invoice matching work with an ERP?
The matching workflow can bring PO, receipt, service entry, invoice, supplier, and exception context into one review while using the ERP and finance process for authoritative transaction and posting records.
What causes invoice matching exceptions?
Common causes include missing or changed purchase orders, quantity or price differences, incomplete receipts, service confirmation gaps, tax or currency issues, and invoices that do not reference the expected transaction.
Who should resolve a matching exception?
The owner depends on the reason: receiving or service owners may confirm delivery, procurement may resolve commercial differences, suppliers may correct documents, and finance may approve or reject the accounting outcome.
Next step for Invoice Matching
Make the exception explain itself.
Bring one invoice mismatch path to VendrNova and connect the PO, receipt, invoice, evidence, owner, and final decision that should move it forward.